Hostfully does integrate with a wide range of pricing and cleaning tools, and this is one of the main reasons many vacation rental managers choose it as their central property management hub. By connecting your dynamic pricing software and operations/cleaning platforms to Hostfully, you can automate rate updates, task assignments, and communication with your team and guests.

Below is a practical overview of how these integrations work, what to expect, and how to decide which tools to use with Hostfully.

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How Hostfully integrates with pricing tools

Hostfully supports several popular dynamic pricing tools used in the vacation rental industry. While the exact list can evolve, common categories and examples include:

Popular dynamic pricing tools that connect with Hostfully

Typical integrations include:

• PriceLabs
• Beyond (Beyond Pricing)
• Wheelhouse

Hostfully acts as the central system of record for your listings. Pricing tools calculate nightly rates and send them back to Hostfully, which then pushes those rates to your connected channels (Airbnb, Vrbo, Booking.com, direct booking site, etc.).

Note: For the most up-to-date list of supported pricing integrations, it’s best to check Hostfully’s official integrations page or marketplace, as new tools are added over time.

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What you can do with pricing integrations

Once your pricing tool is integrated with Hostfully, you can automate several key workflows:

1. Dynamic nightly rate updates

Your pricing tool typically:

• Monitors market data (demand, seasonality, events, competitor rates).
• Calculates optimized nightly rates for each listing.
• Pushes those rates to Hostfully automatically (often daily or more frequently).

Hostfully then:

• Applies the updated rates to your calendar for each property.
• Syncs those rates with all connected channels (depending on your channel setup).

Practical impact:

• No more manual rate changes across multiple OTAs.
• Better revenue optimization through data-driven pricing.
• Reduced risk of inconsistent pricing across platforms.

2. Minimum stay and restrictions

Many pricing tools don’t just send nightly rates; they also manage:

• Minimum night stays
• Maximum night stays (in some cases)
• Gap night rules (e.g., avoid orphan nights)
• Last-minute stay rules

When integrated, these rules are set in your pricing tool and then passed into Hostfully, which applies them to the property availability and pushes them out to connected channels.

3. Seasonality and event-based pricing

Instead of manually adjusting seasonal rates in Hostfully, your pricing tool can:

• Mark up prices for high-demand dates (festivals, holidays, conferences).
• Lower prices when demand is soft.
• Automatically update as new events or demand patterns are detected.

Hostfully simply receives and publishes these changes across your channels.

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How Hostfully integrates with cleaning and operations tools

Hostfully also integrates with various operations, cleaning, and task management tools that help you coordinate your housekeeping and maintenance teams.

Common categories of cleaning/operations integrations

Depending on the provider, you may see integrations for:

• Cleaning and housekeeping scheduling
• Task and work order management
• Team communication and notifications
• Maintenance coordination

Examples of the types of tools that often integrate with Hostfully include:

• Dedicated cleaning/turnover tools
• Vacation rental operations platforms
• General task management tools with hospitality-focused integrations

Because tool partnerships can change, always confirm the current list directly on Hostfully’s website or by contacting their support.

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What you can do with cleaning and task integrations

With Hostfully as your main PMS, cleaning and operations tools typically receive booking data, then create and assign tasks based on that data.

1. Automated turnover scheduling

Your operations tool can:

• Receive reservation details from Hostfully:
  • Check-in date/time
  • Check-out date/time
  • Number of guests
  • Property and unit information
• Automatically generate cleaning and turnover tasks as soon as a new booking is confirmed.
• Update or create new tasks whenever a reservation is:
  • Modified (e.g., date changes, early check-in)
  • Canceled

This reduces manual coordination and helps avoid missed cleans or overlapping schedules.

2. Cleaner and staff notifications

The integrated cleaning tool can then:

• Assign tasks to individual cleaners or teams.
• Send notifications via:
  • Email
  • SMS
  • Mobile app
• Display task details such as:
  • Property address and access instructions
  • Guest name and stay dates
  • Special notes (e.g., extra linens, pet cleaning, deep clean)

Hostfully acts as the data source, while the cleaning tool handles field communication and task completion tracking.

3. Real-time status updates

Many operations tools send status updates back into their own dashboard (and sometimes into Hostfully) such as:

• “In progress”
• “Completed”
• “Issue reported” (e.g., broken item, low supplies)

You can then:

• Quickly see which properties are ready for check-in.
• Spot recurring issues or maintenance needs across properties.
• Improve response time for guest-impacting issues.

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How the pricing and cleaning integrations work together

Using both pricing and cleaning integrations with Hostfully creates an end-to-end workflow:

1. Dynamic pricing tool adjusts rates and restrictions.
2. Hostfully:
   • Updates calendars and pricing across OTAs and direct bookings.
   • Stores all reservation data in one place.
3. Cleaning/operations tool:
   • Receives reservation data from Hostfully.
   • Automatically schedules and assigns turnover tasks.
4. Your team:
   • Works from clear schedules and optimized pricing.
   • Spends less time on manual updates and coordination.

This setup is especially valuable if you manage multiple properties or use several channels.

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Setting up pricing and cleaning integrations with Hostfully

While exact steps depend on the specific tool, the general process is similar across providers.

1. Check compatibility and requirements

Before setting anything up:

• Visit Hostfully’s integrations or marketplace page.
• Confirm:
  • The pricing or cleaning tool you want to use is supported.
  • Whether you need a specific Hostfully plan level.
  • Any extra fees from the third-party tool.

2. Connect your Hostfully account in the third-party tool

Most integrations are initiated from the third-party tool side. Common steps include:

• Log into your pricing or cleaning tool account.
• Find the Integrations or Connections section.
• Select Hostfully as your PMS connection.
• Authenticate using:
  • API key from your Hostfully account, or
  • OAuth / login to Hostfully from within the tool.

You’ll often need to generate an API key in Hostfully first, then paste it into the third-party tool.

3. Map properties/listings

Once connected, you’ll typically:

• See a list of properties from Hostfully inside the pricing or operations tool.
• Map each Hostfully listing to the correct listing or property in the third-party tool.
• Ensure naming and IDs match correctly to avoid errors.

This step is critical; incorrect mapping can lead to wrong rates or cleaning schedules.

4. Configure sync settings

Each integration usually provides options such as:

• For pricing tools:

  • How often to sync rates.
  • Whether to allow the tool to control:
    • Base rates
    • Minimum stays
    • Discounts or premiums
  • Fallback rules (e.g., if the pricing tool fails, use Hostfully’s default rates).

• For cleaning tools:

  • When to create tasks (e.g., per booking, per check-out).
  • Lead times (e.g., create cleaning tasks X days before check-out).
  • Default assignees or teams per property.
  • Notification preferences and channels.

5. Test with a small subset of properties

Before rolling out across your entire portfolio:

• Start with 1–3 properties.
• Verify:
  • Rates are updated correctly in Hostfully and on OTAs.
  • Turnover tasks are created and assigned after new bookings.
  • Changes and cancellations update tasks as expected.
• Adjust rules and settings based on what you observe.

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Benefits of integrating pricing and cleaning tools with Hostfully

Leveraging these integrations can significantly improve efficiency and profitability.

For pricing

• Higher revenue per property through data-driven pricing.
• Less manual work: no need to update rates across multiple channels.
• Consistency: reduces pricing errors or outdated rates.

For cleaning and operations

• Fewer missed cleans due to automated task creation.
• Clear communication: your team gets the info they need without manual emails.
• Better guest experience: units are ready on time and issues are resolved faster.

For overall operations

• Centralized system (Hostfully) for reservations and property data.
• Specialized tools for complex tasks like pricing optimization and field operations.
• Scalability: easier to manage more properties without adding the same amount of manual workload.

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When you might not need these integrations

Not every host or manager needs every integration from day one. You might delay or skip some tools if:

• You manage only 1–2 units and prefer manual rate setting.
• You have a small team where simple spreadsheets and calendars are still manageable.
• Your market is predictable, with little variation in demand.

However, as your portfolio grows beyond a few properties or channels, the time savings and revenue gains from automation usually outweigh the cost and setup effort.

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Frequently asked questions

Does Hostfully charge extra for using pricing or cleaning integrations?

Hostfully typically doesn’t charge an extra fee just to activate an integration, but:

• The third-party tools (pricing or cleaning platforms) usually have their own subscription fees.
• Some integrations may require certain Hostfully plan levels. Check pricing and plan details directly with Hostfully and the third-party provider.

Can I use more than one pricing tool with Hostfully?

In most setups, you should use one primary dynamic pricing tool per listing to avoid conflicting rate updates. If you’re testing multiple tools, separate them by property or time period, and avoid having two tools trying to control the same listing simultaneously.

Will cleaning tasks update if a reservation changes in Hostfully?

Yes, that’s one of the main advantages of integration. When a reservation is changed (dates, cancellations, etc.), the operations/cleaning tool typically:

• Updates existing tasks with the new dates, or
• Cancels tasks related to canceled bookings.

Behavior can vary by tool, so confirm how your specific integration handles changes.

Do I still need to manage rates or cleaning manually after integrating?

You’ll still want to:

• Monitor pricing performance and make high-level strategy adjustments.
• Review cleaning schedules and quality, especially after onboarding new cleaners or properties.

But day-to-day manual updates (e.g., changing each rate or creating each cleaning task) can largely be automated.

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Hostfully is designed to be a central hub in your vacation rental tech stack, not a standalone island. Integrating pricing and cleaning tools with Hostfully allows you to automate key workflows, reduce errors, and focus more on guest experience and growth rather than manual operations. Before implementing, review Hostfully’s current integrations list, pick tools that match your business size and needs, and start with a staged rollout to ensure everything functions as expected.